October Meeting Minutes
Location: Ration Beerworks-Overland
Facilitator: Anna Jennett, President
Board Members Present: Anna Jennett, President; Michelle Marshall, VP; Liz Mogno, Secretary; Rory Salem, Membership Chair; Dasha Hevenor, Enrichments Chair; Ryan Garrett, Technology Chair; Sarah Szekeresh, Communications Chair
Community Members Present: Emily Clark, Lara Pomprowitz
Next Board Meeting: November 2023, (Date, time, location TBD), in person and virtual
Lincoln PTSA Meeting Minutes
Call to Order: 7:35pm, Michelle called the meeting to order
Anna made a motion to approve the minutes from September 2023, Michelle seconded, all in favor, motion passed.
Agenda Items
(Anna Jennett, President)
Approval September Meeting Minutes
Board transitions
Possibility of a 4th para for the year
Updates on smaller things going on
Board Transitions
(Anna and Michelle lead; All attendees present involved in discussion)
PTSA board elections are in April 2024
Nominating committee: in the bylaws, must be composed of 3 members
Sarah has been working with Allison Kahlich however she is not currently able to commit at this time; Sarah is on board to stay for strategy however would like to begin working with someone to transfer day to day role/responsibilities
Jen has been doing a lot of updates, they are working with a new platform
Student data privacy through DPS will dictate what platforms can be used
Emily is working on standardizing field trips
Rory-membership is streamlined; merch needs work-it’s not sustainable the way it’s currently being run; can do some bulk ordering
New Membership lead; we’ve outgrown the cart currently being used for membership/merchandise at events
How do we want to handle the transition process and handing off information-
Electronic binder? Series of budget, volunteers, communications (folders) so new board coming in can kind of plug in and keep moving forward.
Binder would have a table of contents for each event-continuous chain of communication
Scavenger hunt- Ryan will create binder
Bike to school day/Celebrity crossing guard-Amy Kenriech
Marlon-staff appreciation; Gina Gancheva wants to help and will connect with Marlon
Business list- multiple people are finding them (Lara-Bash, Tera-PIE, Kate-Restaurant Night)-create master list and then potentially send out one communication for ways they can support Lincoln
Lara-has there ever been a fundraiser PTSA lead? Group response-good idea
Reassure those coming in that there will be support to transition the new board
Teacher support role
Ryan-technology role; PA system in place is in a good position; infrastructure is so much better than past years
Sarah-graphic design
Other Business
(Discussion format; attendees listed with comments)
Fall Fest (10/21/23):
Laura Brunner- Lead for Haunted House?
Several people have volunteered to help with haunted house day of
Written plan for fall fest break down
Staff Appreciation:
Lara: costco is a good donor, will give at times $50/month
Trader Joe’s will donate some amount of product for stocking the kitchen at the school for staff
Emily: Sprouts has been a good community partner for the above in the past
4th Para:
prioritize para needs
Ideal state-every classroom has a para, which is +4 from what we have right now
Children get the education they need and teachers go home with their needs met,- we’re going to continue ask
We could break it down to say, if every child (family) donated this amount ___ , we would not need to fundraise for the rest of the year
Do we want to use our surplus to more immediately fund another para?
Vote to use the $15,000 directly to para support
Anna motioned to spend $15,000 surplus for the 4th para
Liz seconded, all in favor, motion passed
Lincoln Events:
Talked in Aug re: have a board liaison for every event, it would be good to assign that
Earth Day: (Sarah Sze)-game to involve the kids, coordinated with a picnic
Outdoor movie night-Scott Balderman is on board to keep doing this for the foreseeable future; /Sarah Sze-need to have a continued power source (currently the neighbors-Radcliffes that live next to the field)
Science Night (2/29/23)-Orla is the lead, trying to shift to be more school run and PTSA supported; Mariah and Kate Huisken are signed up to be the leads; idea is kids are working on something across the school (Nivale lead?, if not Michelle will be back up)
Sarah Sze-the observatory may be a great option for science related things
Restaurant Night-put a focus on community aspect beyond just bringing in money for the school
Talent Show-Rory
Laps-Dasha will lead to hand off to the next board member
Still need Lead for rewards programs-givebacks, grocery rewards
Grateful garden-Kate Baumgartner will do it this year, then will need new person/lead
Fall Fest- Sarah Rothman is current lead
Anna: Event coordination support
Talent show-January 2023
Survey at the holiday show to better understand Lincoln parent backgrounds/potential support
Yearbook
Feedback: lead vs liaison from board members
Committees for each event-the lead/laision delegates to the committee
BASH- Lara asked for opinions on location; Public Offering is on board to host again this year
General Discussion Items:
Holiday performances is on CO gives day/week this year
Pantry Program-$600/month
Thanksgiving lunch-give option to add $5 for the pantry program
Pantry program booth at fall fest?
Fundraising from the private sector; need to be good stewards and leave this PTSA in good standing for the incoming board
Advocacy piece-Anna is interested in continuing to work on going forward
Targeted letters- idea to disperse to neighborhood/surrounding community to support your local elementary school
Realtor connections-they benefit from good schools in their neighborhoods
Graphic design support to Sarah Sze to manage the load
Closing & Reminders
Anna made a motion to adjourn the meeting at 9:50pm. Liz seconded motion. Meeting was adjourned.
Next Board Meeting:
November (Date and Time TBD), External informational meeting. Topics included: School Board Election,, Marketing Lincoln for school choice
